Reports to: Executive Director
Works closely with: Executive Director, Finance Committee, Bookkeeping & Business Administration Contractor, external auditor
Location: Remote, on rare occasion there may be in-person meetings

About Vallecitos Mountain Retreat Center:

Vallecitos Mountain Retreat Center (VMRC) is a nonprofit Buddhist residential meditation retreat center located in the mountains of northern New Mexico. Our work is rooted in Buddhist practice, community, and a deep relationship with the land. We operate a remote, off-grid retreat center and host residential retreats from May through October. Administrative staff is based in Durango Colorado.

Position Overview

The Accountant provides professional accounting and financial services to VMRC. This position is responsible for higher-level accounting review, financial reporting and analysis, budgeting, cash-flow analysis, financial planning, restricted-fund oversight, and coordination with VMRC’s external financial professionals.

The Accountant works independently and provides the Executive Director and Finance Committee with accurate, timely, and understandable financial information to support organizational decision-making.

VMRC contracts separately with an external auditor and tax professional for the annual audit and preparation of the organization’s Form 990. The Accountant coordinates VMRC’s internal financial preparation for these processes and serves as a primary financial contact.

Enjoy being in community with Dharma practitioners serving an organization steeped in Land-Centered Dharma with access to retreats, teachings, and a culture of care. 

Primary Responsibilities

Financial Reporting & Analysis

• Review financial records and general ledger activity for accuracy and completeness.
• Prepare regular and quarterly financial reports for the Executive Director, Finance Committee, and Board.
• Analyze actual financial performance against budget.
• Identify significant variances, trends, and areas requiring attention.
• Provide clear explanations of financial results and trends.
• Respond to financial questions from the Executive Director, Finance Committee, and Board.

Budgeting & Financial Planning

• Lead the financial aspects of annual budget development in collaboration with the Executive Director.
• Develop and maintain budget projections.
• Monitor financial performance throughout the year.
• Provide cash-flow projections and analysis.
• Help the Executive Director understand the financial implications of operational decisions.
• Support longer-term financial planning as requested.

General Ledger Review and Reconciliation

• Review general ledger activity and account classifications performed by Bookkeeping & Business Administrator
• Reconcile bank accounts and other balance shet accounts including prepaids, fixed assets/depreciation, deferred revenue, restricted net assets
• Review revenue and expense reconciliations.
• Identify discrepancies and determine or recommend appropriate process/procedure corrections.
• Ensure accounting records are complete and accurately reflect VMRC’s financial position.

Restricted Funds & Grant Accounting

• Oversee accounting for restricted funds.
• Review financial tracking for grants with financial reporting requirements.
• Ensure grant income and expenses are appropriately recorded and classified.

Cash-Flow & Financial Systems

• Monitor organizational cash flow and financial position.
• Analyze seasonal fluctuations in revenue, expenses, and staffing.
• Recommend improvements to financial systems and processes.
• Provide professional guidance regarding accounting procedures and internal financial controls.

Audit & Form 990 Coordination

• Prepare and organize financial schedules and documentation needed for the annual audit and 990.
• Serve as VMRC’s primary financial contact with the external auditor.
• Respond to auditor questions and requests, coordinating with the Executive Director and bookkeeping contractor as needed.
• Review year-end financial records for completeness and accuracy.

Finance Committee & Board Support

• Participate in Finance Committee meetings as requested.
• Present and explain financial reports and analysis.
• Provide financial information and analysis to support Board-level decision-making.

Qualifications

Required

• Professional experience in accounting and financial management for a nonprofit, small business, or similarly complex organization.
• Strong understanding of accounting principles and financial reporting.
• Experience with general ledger review, reconciliations, budgeting, cash-flow analysis, and financial reporting.
• Ability to independently analyze financial information and identify discrepancies or trends.
• Strong attention to detail and commitment to financial accuracy.
• Ability to independently manage recurring deadlines and multiple financial processes.
• Strong written and verbal communication skills, including the ability to explain financial information clearly to non-financial audiences.
• High level of integrity and discretion with confidential financial and organizational information.
• Ability to work collaboratively with the Executive Director, Finance Committee, bookkeeper, auditor, tax professional, and other outside professionals.

Preferred

• Nonprofit accounting experience, including restricted funds.
• Experience preparing financial information for nonprofit audits and Form 990s.
• Experience with seasonal organizations or organizations with significant fluctuations in revenue and staffing.
• Familiarity with Ramp, Bloomerang, Retreat Guru, PaySafe, PayPal, Braintree, iSolved, or similar systems.
• Appreciation for or familiarity with Buddhist practice and/or mission-driven nonprofit organizations.

Time Commitment

Approximately 150-200 hours per year after initial year.

Workload will vary throughout the year, with substantially more time concentrated around quarterly financial reporting, annual budgeting, year-end close, audit preparation, and Form 990 coordination.

The contractor and Executive Director will establish an annual work plan and schedule that reflects VMRC’s seasonal and financial reporting needs.

Interested Individuals

For those interested, please provide a letter of interest including your relationship to Vallecitos, if any, and your contact information with an attached resume to directoratvallecitosdotorg.

Posted: 10/14/2026

Priority Review Application Deadline: 11/4/2026 (Position will remain open until filled.)

Reports to: Executive Director
Works closely with: Accountant, Executive Director, external payroll and insurance providers
Location: Durango, CO; work is conducted virtually, with occasional in-person meetings as needed.  

About Vallecitos Mountain Retreat Center

Vallecitos Mountain Retreat Center (VMRC) is a nonprofit Buddhist residential meditation retreat center located in the mountains of northern New Mexico. Our work is rooted in Buddhist practice, community, and a deep relationship with the land. We operate a remote, off-grid retreat center and host residential retreats from May through October.  Administrative staff is based in Durango, Colorado.

Position Overview

The Bookkeeping & Business Administrator provides bookkeeping, payroll, financial administration, and related business support to VMRC.

This role is responsible for accurate and timely processing of ongoing financial transactions and administrative processes, maintaining organized financial records, and supporting the Accountant and Executive Director with routine financial information and documentation.

The Bookkeeping & Business Administrator works independently within established systems and procedures and refers unusual, complex, or judgment-based accounting matters to the Accountant or Executive Director.

Enjoy being in community with Dharma practitioners serving an organization steeped in Land-Centered Dharma with access to retreats, teachings, and a culture of care. 

Primary Responsibilities

Bookkeeping & Financial Administration

• Process accounts payable and payment requests.
• Process approved manual payments, including contracts and retreat teacher payments.
• Review and code credit card transactions.
• Maintain receipts and supporting documentation.
• Process incoming checks, including weekly PO Box checks, scanning, and deposits.
• Record and reconcile routine revenue transactions.
• Enter and maintain financial transactions in the accounting system.
• Perform routine reconciliations according to established procedures.
• Maintain accurate and current financial records.
• Identify discrepancies and bring them to the attention of the Accountant.

Payroll & Timekeeping Administration

• Coordinate semi-monthly payroll processing.
• Collect and review employee timekeeping information for completeness.
• Enter payroll-related information into the general ledger.
• Maintain payroll records.
• Set up and maintain employee timesheet and time-application systems.
• Assist with employee setup in iSolved.
• Flag timekeeping or payroll questions or discrepancies for review by the appropriate person.

Employee & Business Administration

• Support new employee setup and administrative onboarding.
• Maintain routine employee and payroll-system information.
• Provide administrative support related to payroll, insurance, and organizational records.
• Maintain organized business and financial documentation.
• Assist with routine communications and information gathering involving payroll, insurance, and other business service providers.
• Maintain appropriate confidentiality regarding personnel and organizational information.

Grants & Restricted Funds

• Maintain routine records of grant income and expenses.
• Track grant-related transactions according to established procedures.
• Provide financial documentation to the Accountant for grant reporting and restricted-fund review.
• Flag questions regarding grant restrictions or unusual transactions for review.

Insurance & Compliance Administration

• Gather and provide routine payroll and financial information needed for workers’ compensation reporting and audits.
• Assist with annual insurance renewal processes by gathering requested information and documentation.
• Assist with routine organizational filings as directed.
• Maintain records and deadlines for recurring administrative requirements.

Year-End & Audit Support

• Organize and provide bookkeeping records and supporting documentation for year-end accounting.
• Assist the Accountant with audit preparation.
• Gather documentation requested by the Accountant or external auditor.
• Assist with 1099 preparation.
• Complete routine year-end bookkeeping tasks and follow established procedures for closing the books.

Qualifications

Required

• Experience in bookkeeping, accounting support, or financial administration.
• Strong attention to detail and commitment to accurate recordkeeping.
• Experience with accounts payable, transaction processing, reconciliations, and financial recordkeeping.
• Experience with payroll or employee timekeeping systems.
• Ability to independently manage recurring deadlines and routine processes.
• Strong organizational and administrative skills.
• Ability to recognize and communicate discrepancies or questions rather than allowing them to go unresolved.
• High level of integrity and discretion with confidential financial and personnel information.
• Ability to work independently and communicate effectively with the Executive Director and Accountant.

Preferred

• Nonprofit bookkeeping experience.
• Experience with seasonal organizations.
• Experience with Ramp, Bloomerang, Retreat Guru, PaySafe, PayPal, Braintree, iSolved, or similar systems.
• Experience supporting audits or nonprofit financial reporting.
• Appreciation for or familiarity with Buddhist practice and/or mission-driven nonprofit organizations.

Time Commitment

Approximately 300+ hours per year after initial year.

The work is intentionally seasonal, reflecting VMRC’s retreat schedule:

• Approximately 100 hours between November–April
• Approximately 200 hours between May–October

The contractor’s hours will generally be concentrated during the retreat season when transaction volume, payroll activity, retreat revenue, and administrative activity are highest.

The contractor and Executive Director will establish an annual work plan and schedule that reflects VMRC’s seasonal operating needs.

Interested Individuals

For those interested, please provide a letter of interest including your relationship to Vallecitos, if any, and your contact information with an attached resume to directoratvallecitosdotorg.

Posted: 10/14/2026

Priority Review Application Deadline: 11/4/2026 (Position will remain open until filled.)